Invoicing

Seasons Invoicing

Our standard terms are 30 days from receipt of stock which can be met if you follow options 1 & 2 below. Payment may take longer if you aren’t able to due to the manual process of options 3 & 4.

	Options
1	EDI
2	PDF Invoice - 1 Purchase Order quoted on invoice
3	PDF Invoice - Multiple Styles (Order Numbers) quoted on invoice
4	PDF Invoice - Multiple Styles (Order Numbers)  with excel backup

More details can be found via this link

Options

1. EDI

If you are EDI enabled this is our preference and we can help facilitate this if you contact [e-mail] 

2. PDF Invoice - 1 Purchase Order quoted on invoice

A PDF copy of the invoice sent into [e-mail] ensuring;

• 1 Purchase Order Number per invoice
  • This is the Next contract number you will have received. Each contract relates to an individual item number.
• 1 invoice per PDF
• No more than 10 PDFs per email
• The PDF must include the following information;

[1] Supplier reference number (ensuring this is correct per account) [2] Contract Number [3] Quantity of units [4]Individual unit price [5] Net Value [6] VAT[7] Gross Value [8] Your VAT number

Any discount must be applied at item level (not total) to avoid debit notes and confusion

3. PDF Invoice - Multiple Styles (Order Numbers) quoted on invoice

A PDF copy of the invoice sent into [e-mail] 

• Multiple Purchase Order Number per invoice
  • We will accept multiple contract numbers on the same invoice. You must quote each individual contract number separately on the PDF Invoice.
• Remaining details as Option 2

Any discount must be applied at item level (not total) to avoid debit notes and confusion

4. PDF Invoice - Multiple Styles (Order Numbers) with excel backup

A PDF & Excel spreadsheet uploaded through the supplier portal. If this cannot be done the invoice can be sent into [e-mail] 

If you are unable to include the Next contract number on the PDF invoice then we will accept the required information via an excel spreadsheet that must accompany the PDF invoice.

Any discount must be applied at item level (not total) to avoid debit notes and confusion

Examples

2. PDF Invoice - 

1 Purchase Order quoted on invoice

3. PDF Invoice - 

Multiple Styles (Order Numbers)

quoted on invoice   

4. PDF Invoice - 

Multiple Styles (Order Numbers) with excel backup